How to configure auto-reply in Outlook: basic steps
In the digital world, people have long learnedmodern methods of communication on the web. So, one of the most common ways of transferring information is e-mail, with which you can communicate, learn and develop. Today, the Internet provides a wide range of such programs, but the most popular and convenient is Microsoft Outlook. Despite the many positive aspects, this mail program has a number of nuances that require a definite solution. For example, many novice users are faced with the problem of how to set up auto-reply in Outlook.
Auto answer feature
To date, Outlook itself isin-demand mail program, which is popular among Internet users due to its simplicity and functionality. Thanks to this program you can freely communicate and receive mailings. Among the many positive features should be highlighted the possibility of an auto-answer. If you leave for long distances or for a long period of time, Microsoft Outlook allows you to use the auto answer feature.
In the absence of an Internet connection or the ability to access the mailbox, the auto reply will send the sender's contacts to the sender and the message pre-recorded in a special template.
Configuring and running auto-reply
Most people, not only beginners, but alsoadvanced Internet users, are faced with the problem of how to set up auto-reply in Outlook. The procedure for creating an auto-reply in the mail program will not be very difficult and time-consuming if everything is done correctly and according to the instructions.
So, to configure auto-response in Outlook, you need to do the following:
- Open the Outlook program.
- Find and click the "Create message" button.
- Enter the message text for auto-reply. It is important to remember that this text will be sent to the sender.
- Find and click the "File" button.
- In the "File" settings, find and click "Save As". You must select the "Outlook Template" format and save the message.
The basic steps for setting auto-reply
Autoreply settings include the following basic steps:
- You need to find the "Rules" tab in the top bar of the program.
- Then select the "Manage rules and alerts" option, where you want to select the "New" option.
- In the window that opens, select "Apply rules to messages I have received".
- After the selection is made, click the "Next" button.
- The "Rules Wizard" window appears, where you do not need to select anything. Then you just need to click the "Next" button, then answer "Yes".
- In the next window that appears, you need to mark on the "Mark using the specified template" option. In the window below, click on the "Specified template".
- Next, the "Folders" window appears, where you should select "Templates in the file system".
- After the "Auto Answer" window appears, you need to click on it and open it.
- In the "Rules Wizard" that opens, select "Next".
- In the last window, before you configure the auto-reply in Outlook, you need to click the "Done" button.
Finally
Thus, depending on the createdthe template and the actions taken will use the automatic reply in Outlook for all incoming emails. But you should take into account the fact that the Rules Wizard provides for sending an auto-reply to the addressee only once.
The session starts after the first start of the mailprogram, and ends when you exit it. At that time, while the program is working, a repeated reply to the addressee who managed to send a certain number of messages will not come. Throughout the entire session, the program creates a specific list of users to whom the auto-reply was sent. Such actions make it possible to avoid re-sending the message. However, if you restart the program, the list is deleted. Thus, considering the basic stages of setting up and creating templates, all doubts about how to configure auto-reply in Outlook should be eliminated.
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